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News Story
Updated: 12/11/2013 08:00:01AM

County Clerk enables eRecording

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Polk County Clerk Stacy Butterfield announces the full implementation of electronic recording (eRecording), a process that enables the electronic submission, recording and return of documents to the original filers.

Documents submitted using eRecording include the document images and required index data, such as parties to the documents. Fees and taxes are automatically calculated, with payment made electronically through direct Automated Clearinghouse (ACH) deposits.

Following final approval by the Polk County Recording Staff, eRecording documents are electronically stamped and returned to the filer. The entire process from submission to return can be completed in a few minutes.

The eRecording system is provided by NewVision Systems Corporation (New Canaan, Conn.) and is integrated with RecordsNG, NewVision’s recording system that was implemented on Nov. 18.

The county has been electronically recording documents processed through the court systems for over 10 years. Last year, the county began electronic recording of tax liens submitted by the Florida Department of Revenue.

With full implementation of eRecording, the County will now accept electronic submission from the public of all documents. eRecording is designed to comply with industry standards that are maintained by the Property Records Industry Association (PRIA).

“We have been active members of PRIA since we began electronic recording in July 2000,” said Ron Watkins, president of NewVision. “By adhering to these standards, eRecording can accept electronic submissions from any filer that also complies with the standards.”

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